According to former U.S. President Dwight D. Eisenhower, tasks should be organised into 4 quadrants of a urgent/important matrix and prioritised accordingly as follows:
At this moment, my Outlook new mail alert sounds for the nth time (where n = integer > 1). Perhaps it's time to process my emails.
Regarding email management, Martin Mann's Inbox Zero system is worth adopting. The trick is to keep your inbox to near zero by making a conscious decision each time you open a new email. Choose one:
Delete --> Delegate --> Respond --> Defer --> Do
The last 2 actions - defer and do - are the ones that can suck us into a big black hole if not properly managed.
A.B.U.S.E. Takeaway for QuickBooks users
1. To-Do List
Company > To Do List
QuickBooks has a To-Do List that you can use to improve your personal efficiency.
If you use QuickBooks' To-Do List as a normal to-do function, then you are merely adding noise to the multitude of other utilities available - Google desktop, sticky pad, mobile apps, email calendar, Google calendar, etc.
However, QuickBooks To-Do List can be applied differently as 2 very useful documents.
2. Duplicate transaction
At transaction screen, Edit > Duplicate [Transaction]
Most transactions we encounter are recurring in nature. The duplicate transaction capability in QuickBooks is a great time-saver.
3. Keyboard shortcuts
Make use of your keyboard to do things faster in QuickBooks. These are some common shortcuts:
Ctrl+C : Copy highlighted text/characters
Ctrl+X : Cut highlighted text/characters
Ctrl+V : Paste previously highlighted text/characters
Ctrl+Ins : Insert line (above line where cursor is currently on)
Ctrl+Del : Delete line (where cursor is currently on)
Ctrl+A : Call up the Chart of Accounts
Ctrl+F : Call up the Find transaction function
+ : Next day
- : Previous day
T : Today
M : First day of the Month
H : Last day of the montH
Y : First day of the Year
R : Last day of the yeaR
Are there any other productivity tools in QuickBooks that can make all our lives easier?